Clerk

California Career College Nursing Library seeks a responsible, self-motivated, and enthusiastic individual as a full-time Clerk. Clerk provides administrative and clerical support to the Nursing Program at California Career College. This role is essential in maintaining accurate student records, supporting faculty and staff, and ensuring smooth day-to-day office operations in compliance with state, federal, and accreditation requirements.

Key Responsibilities

Administrative Support

• Maintain and organize student files, academic records, and confidential documents in compliance with FERPA and college policies

• Assist with data entry, filing, scanning, and document management (both physical and electronic)

• Prepare correspondence, reports, and forms for faculty and administration

Student Services

• Serve as a point of contact for students, answering basic questions and directing inquiries appropriately

• Assist students with forms, documentation submissions, and general administrative needs

• Schedule appointments and support student onboarding and program completion processes

Program & Faculty Support

• Support nursing faculty and program staff with clerical tasks, scheduling, and meeting coordination

• Assist with exam preparation, record tracking, and clinical documentation as needed

• Help maintain compliance records related to nursing program requirements

Office Operations

• Answer phones, manage emails, and greet visitors in a professional manner

• Maintain office supplies and request replenishment as needed

• Support audits, accreditation reviews, and regulatory reporting activities

Qualifications

Required

• High school diploma or equivalent

• Previous clerical or administrative experience (education or healthcare setting preferred)

• Strong organizational skills and attention to detail

• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment

• Ability to handle confidential information with discretion

Preferred

• Experience working in a college, vocational school, or nursing/healthcare environment

• Familiarity with student information systems (SIS)

• Bilingual (English/Spanish)

Skills & Competencies

• Excellent written and verbal communication skills

• Strong time management and multitasking abilities

• Customer-service oriented with a professional demeanor

• Ability to work independently and as part of a team

• Dependable, punctual, and detail-oriented

Working Conditions

• Office-based environment with frequent interaction with students and staff

• May require occasional evening or weekend hours based on program needs

Equal Opportunity Statement

California Career College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected status.